Improving boardroom dynamics with AWS

Business environment and challenge

In today's dynamic landscape, organisations are under immense pressure to make rapid decisions. The board of directors plays a crucial role in steering businesses, requiring them to be well-informed and engaged. The key challenge in this instance was to streamline the decision-making process by enhancing the efficiency of preparing and accessing board packs, which are crucial for strategic planning and risk identification.

Solution: enhancing AgendaWorx with AWS and iOCO’s expertise 

iOCO collaborated with inSite to migrate the AgendaWorx ecosystem to AWS, focusing on:

• Ensuring robust security and data protection in line with POPIA and GDPR compliance.
• Enhancing the tool's availability and scalability using AWS's cloud infrastructure.
• Implementing WithSecure for additional security measures, alongside AWS’s native controls.

Implementation: a focus on security and accessibility

iOCO’s implementation strategy included:

• Creating a highly available and scalable environment on AWS.
• Using S3 backups in GDPR-compliant regions for consistent accessibility.
• Monthly security screenings to ensure continuous protection of sensitive customer data.

Business outcomes: streamlined decision-making and enhanced security

The AWS integration significantly improved AgendaWorx's functionality:

• Board members gained easier and more secure access to vital information.
• The tool's new features facilitated better collaboration and decision-making.
• Enhanced security features provided an additional selling point for inSite’s clients.

Technological and strategic advancements

• Adoption of cloud-native technologies for improved operational efficiency.
• Alignment with global data governance standards, ensuring compliance across diverse regions.
• Strengthened customer trust and satisfaction due to enhanced security measures.

Conclusion

iOCO’s partnership with inSite exemplifies the impact of strategic technological enhancements in the boardroom. The transformation of AgendaWorx into a secure, efficient, and compliant tool on AWS not only streamlined the decision-making process for boards of directors but also positioned inSite as a leader in board management solutions globally.